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Why Physical Therapists Lose Hours Every Week
Physical therapy outcomes depend on consistent attendance and home exercise compliance, both of which drop sharply without proactive follow-up. Automation keeps patients engaged between sessions and ensures your appointment book stays full even when cancellations occur.
Patients drop off mid-treatment plan when they start feeling better, reducing outcomes and revenue
Home exercise program compliance is rarely monitored between sessions, limiting treatment effectiveness
Last-minute cancellations leave appointment slots empty with no systematic process to fill them
Progress documentation and insurance authorisation follow-up take significant administrative time
The Physical Therapist Automation System
Production-grade n8n workflows built specifically for physical therapist businesses. Every workflow handles edge cases, retries on failure, and alerts you when something needs attention.
Home Exercise Program Reminders
Sends daily SMS reminders to patients with their HEP exercises linked via video, and a simple reply prompt to log completion, keeping compliance high between sessions.
Time saved
2h/week
Impact
Improves HEP compliance by 45%
Mid-Treatment Dropout Prevention
If a patient misses two consecutive appointments, an automated re-engagement sequence fires with a personalised message about their goals and a one-click rebooking link.
Time saved
3h/week
Impact
Recovers 20% of would-be dropouts
Insurance Authorisation Renewal Alerts
Tracks authorisation expiry dates in Airtable and alerts the admin team 2 weeks in advance to request renewal, preventing treatment gaps due to lapsed authorisations.
Time saved
3h/week
Impact
Eliminates revenue loss from expired authorisations
Waitlist Slot Fill Automation
When a cancellation occurs, the system automatically contacts the top 3 waitlisted patients via SMS, filling the slot within minutes without any staff involvement.
Time saved
2h/week
Impact
Fills 80% of cancelled slots within 1 hour
The Tech Stack We Use
Every physical therapist automation we build runs on proven, self-hosted infrastructure. No vendor lock-in. Your data stays in your systems.
What makes PURIST different
- Built specifically for your profession — not generic templates
- Production-ready with error handling and 24/7 monitoring
- Deployed in 7 days, not 6 weeks
- 100% money-back guarantee if we miss the brief
ROI in the First 30 Days
Most physical therapist businesses that automate with PURIST see measurable returns before the end of the first month. Here is what changes first.
Time recovered per week
10h/week
Revenue impact
$3,500/month
Days to full deployment
7 days
Physical Therapist Automation — Common Questions
Can home exercise reminders include video links for each patient's specific programme?
Yes, the system stores each patient's personalised HEP and includes the relevant video or PDF links in every reminder message.
How does the mid-treatment dropout detection work?
The system monitors appointment attendance patterns and triggers an alert when a patient misses consecutive sessions or shows an irregular booking pattern.
Can the authorisation tracking handle multiple insurance providers with different rules?
Yes, each payer's authorisation rules and expiry windows can be configured separately in the system.
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