Martial arts school automation · done for you

Martial arts school automation that turns trial classes into long-term students.

Martial arts school automation handles the follow-up a dojo or academy runs every week: replying to trial class requests, reminding and following up after the trial, converting trials into memberships, spotting students whose attendance drops, reminding families about belt testing, recovering failed payments and keeping parents informed. PURIST builds it around Kicksite, Spark Membership or your school software, at a fixed price.

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Updated November 6, 2026 · Written by Steve, founder of PURIST · Prices below are our real prices

See these workflows run before you talk to us

Each card opens a live, clickable figure that shows one automation step by step. They explain how the workflow behaves; they are not results from a client.

No-show reminders A booked slot is not a kept slot. One reminder the day before still leaves empty chairs. Watch it run → Self-serve booking Booking a job takes five emails, and the no-shows cost nothing. Watch it run → Review requests Happy customers rarely write reviews on their own, and the unhappy ones do. Watch it run → Missed call, texted back You are on a job, the phone rings out, and the caller dials the next business on the list. Watch it run →

Why schools lose students between the trial and the belt

Most new students arrive through a trial class. The school that answers fast, reminds the family and follows up the same day usually signs them; the one that calls back two days later often does not.

Membership software such as Kicksite, Spark Membership, Zen Planner or Gymdesk handles billing, attendance and class schedules. What often stays manual is trial follow-up, attendance drop alerts, testing reminders and the messages that keep parents engaged.

A student who keeps training for years is the core of a school's revenue. Noticing when attendance drops, and reaching out early, protects it.

What we automate for martial arts schools

Trial class response

Trial requests from your website, Facebook or Google get an instant reply with class times and a booking link.

Trial reminders and no-show follow-up

Families get a reminder before the trial with what to bring, and a friendly reschedule message if they miss it.

Trial-to-member follow-up

After the trial, a sequence shares what the program offers and invites the family to enrol, with a task for your staff to call.

Attendance drop alerts

When a student stops coming, the instructor is alerted and the family gets a personal check-in before the membership is at risk.

Belt testing reminders

Eligible students and parents are reminded about testing dates, requirements and fees.

Failed payment recovery

Card failures trigger polite reminders with an update link, stopping as soon as the payment goes through.

Parent updates and events

Schedule changes, closures, events and birthday party enquiries handled with consistent messages.

What your manual work costs you today

Enter your own numbers. Nothing is sent anywhere; the maths runs in your browser.

People doing the task Hours each, per week Loaded cost per hour ($)

Per year

Hours per year

Automation rarely removes 100% of a task. Plan on the part that is pure copy-paste, chasing and re-typing.

How we set it up

Map the student journey

On a 15-minute call we follow a family from trial request to their first belt.

Start with trial follow-up

It usually adds students fastest. We build it and test it on real trials.

Connect your software

Your membership software, website forms, Facebook, texting and email, linked with n8n.

Add retention next

Attendance alerts and testing reminders, tuned to your program.

What it costs

The same plans and prices as our pricing page. Pay monthly, with maintenance, monitoring and updates included, or choose a one-time deployment. Every plan has a 30-day money-back guarantee, and the first step, the audit, is free.

START HERE

Best fit for this

YOUR FIRST AUTOMATIONS

Starter

3 production-ready workflows on your biggest time sink. Scoped on a 15-minute call, live in 7 days.

$390 /month

Or $790 one-time deployment

$130

per workflow

7 days

to go live

3 workflows

1 integration

48h SLA

Best for: A first win on one bottleneck

✓ 3 production-ready workflows on your biggest time sink
✓ Connected to the tools you already use
✓ 24/7 monitoring and fixes included
✓ Move up to Automation Pro anytime
✓ 30-day money-back guarantee

Get started → Or book a free 15-minute call

Automation Pro

12 production-ready workflows in a single deployment. Built with certified automation engineers.

$890 /month

Or $1,450 one-time deployment

$74

per workflow

5–7 days

to go live

12 workflows

2 integrations

24h SLA

Best for: Running the whole back office on autopilot

✓ Replaces 12 manual processes and disconnected tools
✓ Designed to target ~95% less manual data entry, ~85% faster response time, ~80% fewer errors
✓ n8n, Make & Zapier certified
✓ 30-day money-back guarantee

Get started → Or book a free 15-minute call

NEXT-LEVEL AI

INTELLIGENT AUTOMATION

AI Agent Deploy

Custom AI agents. One deployment. Handles every repetitive task your team wastes hours on.

$1,090 /month

Or $1,990 one-time deployment

$218

per AI agent

7–10 days

to go live

5 AI agents

2 integrations

24h SLA

Best for: Replies, qualification and support handled by AI

✓ Handles every repetitive task your team does manually
✓ AI-powered lead qualification, support and scheduling
✓ Integrates with your existing CRM, email and tools
✓ 30-day money-back guarantee

Get started → Or book a free 15-minute call

BEST VALUE · COMPLETE SYSTEM

AUTOMATION + AI AGENTS

The Full Stack

Automation workflows plus AI agents. One complete system designed for today's operations and tomorrow's scale.

$1,650 /month

Or $2,750 one-time deployment

$97

per workflow or agent

7–10 days

to go live

12+ workflows

5+ AI agents

Unlimited

12h SLA

Best for: Workflows and AI agents as one system

✓ The complete system automation today, AI agents tomorrow
✓ 30-day money-back guarantee
✓ Includes $300 of PURIST Studio credit for AI ads, video & UGC
✓ n8n, Make & Zapier certified workflows
✓ Replaces over $4,400 a year of disconnected SaaS tools

Get started → Or book a free 15-minute call

Martial arts school automation: your realistic options

Most schools combine their membership software with a few extra workflows.

Option	Where it works	What to watch
Your membership software alone	Billing, attendance and schedules in one place.	Trial follow-up, attendance alerts and parent messages are often limited or manual.
A program director making calls	Personal, persuasive conversations.	Time-consuming, and follow-up slips during busy class hours.
A marketing agency for leads	More trial requests.	Leads still need fast, consistent follow-up to become students.
Done-for-you automation (PURIST)	Works with your software, covers trials, conversion, attendance, testing and payments, from $390 per month.	Automation keeps families engaged; instruction and culture keep students training.

Works with martial arts school software

We automate around the membership software you already use.

KicksiteSpark MembershipZen PlannerGymdeskPushPressMindbodyFacebook Lead AdsGoogle Business ProfileStripeTwilio SMSGmailGoogle Sheets

A good fit if…

✓Trial requests wait until after class for a reply.
✓You notice students have stopped coming only when they cancel.
✓Belt testing and payment reminders are sent by hand.

Not the right fit if…

✕You run a small club with a waiting list and no need for more students.
✕You are changing membership software: switch first, then automate.

Questions people ask

What can a martial arts school automate?

Trial class replies, trial reminders and no-show follow-up, trial-to-member sequences, attendance drop alerts, belt testing reminders, failed payment recovery and parent updates.

Does it work with Kicksite or Spark Membership?

Yes. We connect through their integrations, webhooks or exports, and automate the steps around them where they are limited.

How do attendance alerts work?

We set a rule such as no class in two weeks for a student who usually trains twice a week. The instructor is alerted and the family gets a personal message.

How much does martial arts school automation cost?

At PURIST, Starter costs $390 per month for three workflows, for example trial follow-up, attendance alerts and failed payment recovery, or $790 as a one-time deployment. Automation Pro covers twelve workflows for $890 per month. Every plan has a 30-day money-back guarantee.

How long does setup take?

A first workflow is usually live within a week, tested on real trial requests.

Automation for martial arts schools Gym and fitness studio automation Lead nurturing automation Workflow automation consulting

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Tell us how leads and work flow through your business today. We come back with the 3 automations worth building first, what each would cost, and what it would save. No commitment.

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